CROWMA Work Orders

Work order software for venues and facility crews

Ridiculously easy work orders.

Schedule set-ups, track repairs and let your crew check off tasks on their phones, even with no signal. No IT department needed.

Start your free 30-day trial See how it works

Works in any phone's web browser. Nothing to install. Free for 30 days. No credit card needed.

Two facility workers cleaning rows of stadium seats before an event
Exhibit Building Craft fair set-up
  • 80 8-ft tables in vendor rowsMarcus · 1:12 pm
  • 160 folding chairsMarcus · 1:40 pm
  • Restock restroomsProblem: paper towel dispenser broken
  • Put out directional signsTina · 2:05 pm
Sent to Maintenance as a high-priority repair

Work order software for venues, fairgrounds and facility teams

If your crew sets up rooms, fixes things and keeps the grounds tidy, CROWMA Work Orders is built for that work. It is work order management for small teams, without the training days.

Hands tightening a fitting with a wrench during a facility repair
Repairs and broken things
A lawn mower on freshly cut grass at a park
Grounds and mowing
A custodian with a cleaning cart in a hallway
Cleaning and restocking
An indoor arena being resurfaced before an event
Event set-ups and tear-downs

  • Event centers and fairgrounds

    Turn bookings into event set-up checklists with table and chair counts, contacts and times, then track tear-down and clean-up.

  • Parks and recreation

    Schedule mowing, field prep, restroom stocking and trail checks, and log repairs by location.

  • Schools and campuses

    Give facilities staff one list for room set-ups, repairs and daily upkeep, and let teachers report problems from a QR code.

  • Churches and community halls

    Part-time staff and volunteers check off tasks on their own phones with no training.

  • Arenas and stadiums

    Plan event turnovers, keep a repair history for each area and see what was finished before doors open.

  • Small property and facility teams

    Track repairs and recurring upkeep like filters, inspections and safety checks.

Replace the paper sheet, the whiteboard and the group text with digital work orders

The usual wayWith CROWMA Work Orders
This week's scheduleTyped up, printed, and out of date by TuesdayAlways current, and you can print a clean weekly sheet any time
Who is doing whatShouted across the shop or lost in a text threadAssign a whole job or one task, and that person gets an email
Is it done yet?Walk over and lookCheck marks show up on the office screen within seconds, with who and when
Broken thingsSticky notes and someone's memoryAnyone can report it with a note or photo, or scan a QR code, and it stays open until it is fixed
What we did last yearDig through old bindersSearch every past work order and maintenance task by event, room or task

A simple CMMS alternative for teams that just need work orders

Maintenance software is often built for plants with asset trees, meters and purchase orders. Many facility teams need a lot less. Here is the difference.

Typical CMMSCROWMA Work Orders
Getting startedDemo calls, data migration and a rollout planSign up, add your buildings and people, schedule your first week in an afternoon
TrainingTraining sessions for every userBig check boxes that the crew understands the first time
Built aroundAssets, meters, parts and purchase ordersEvents, set-ups, repairs and daily upkeep
On a phoneAn app to install and manageA web page that can be added to the home screen, and works offline
PricingOften per user or per module$39 a month, one plan with everything included

Weekly work order scheduling in one view

The office lays out every event, set-up and job by day, with times, contacts and a checklist for each one. Move from a paper schedule to a live one in minutes.

  • Copy a day or a whole week when events repeat
  • Save templates for the events you run often
  • Repeat work orders daily, weekdays, weekly or monthly
  • Import work orders from an Excel or Google Sheets spreadsheet
  • Get a warning before you book more tables or chairs than you own
  • Print a weekly sheet for the shop wall
Weekly work order schedule showing each day's events, times and task checklists
Importing work orders from a spreadsheet with a preview before anything is added

A mobile work order app your crew will actually use

Each person opens the app and sees today's work, with their own tasks at the top. They tap a box when a task is done. There is nothing to install and no training day.

  • Big check boxes that are easy to tap with gloves on
  • Add a note or a photo to any task
  • Flag a problem so the office sees it right away
  • Ask the office to hand a task to someone else
  • Sign in on any phone, tablet or computer
Crew member's event set-up checklist on a phone with tasks checked off and one problem flagged
Phone screen for adding a note, flagging a problem or asking for a task to be reassigned

Offline work orders that sync when the signal returns

Barns, basements and back lots do not always have a signal. Check-offs work anyway.

  • Check-offs are saved on the phone and sent in order when you are back online
  • A bar shows what is waiting, so nothing is lost silently
  • A newer change from someone else is never overwritten
  • Add it to the home screen so it opens like an app
  • Easy on the eyes: dark mode follows your phone's setting
Phone showing a task checked off with no signal and a bar saying the change is saved on the phone
Crew checklist in dark mode on a phone

Maintenance request tracking with priorities and repeating tasks

Not every job is tied to an event. Light out? Gate sticking? Filters due? Log it, set how urgent it is, and assign it.

  • Anyone on the crew can report something
  • Urgent items rise to the top of the list
  • Repeating tasks for filters, inspections and seasonal upkeep
  • Updates and photos stay with the repair
  • See the history for each building or area
  • Import your existing task list from a spreadsheet
Maintenance request list sorted by priority with status, location and due dates

QR code maintenance requests anyone can submit

Put a QR code on a wall or a door. Anyone who scans it can describe a problem on their phone, with no account and nothing to install. Nothing goes live until your office approves it.

  • A QR sign for each building or area, ready to print
  • Every report lands in a Needs approval list under Maintenance
  • An email goes to your maintenance team the moment one arrives
  • Spam protection built in: hidden traps, single-use timed forms and rate limits
  • Turn it off or replace the link any time
Public problem report form opened from a QR code, with location, description and optional contact fields
Needs approval list showing public problem reports waiting for office review
Settings for QR code problem reports: maintenance email, report link and printable QR signs

Everyone stays in the loop without extra calls

Nobody has to send reminder texts. The Today screen shows what needs attention, and the system does the telling.

  • A Needs attention list: problems, hand-off requests, unchecked tasks and public reports
  • An email when work is assigned to someone
  • Next week's schedule emailed to the crew every week
  • A daily summary of what changed and who changed it
  • Bookings from your calendar turn into work orders on their own
  • Text messages too, if you want them
Today screen with progress bar and a Needs attention list of problems, hand-offs and public reports

Work order reports, search and an activity log

Know at a glance how the week went, what is still open and where problems came up. Find last year's set-up in seconds.

  • Completion for each day of the week
  • Every flagged problem in one list
  • Search past work orders and maintenance tasks from any screen
  • Owner-only activity log: who changed what, and when
  • Download a full backup of your information any time
Weekly work order completion report with tasks done and problems for each day
Activity log listing who added or changed work orders, maintenance tasks and settings

Everything a small facility team needs in one work order system

  • Work order scheduling

    Weekly view, templates, copy day or week, repeating work orders and a printable weekly sheet.

  • Event set-up checklists

    Table and chair counts, section headings, contacts and times for every event.

  • Mobile checklists

    Check boxes, notes, photos and problem flags on any phone.

  • Offline mode

    Check off tasks with no signal and sync later without losing anything.

  • Maintenance requests

    Priorities, due dates, repeating tasks and a history for each location.

  • QR code problem reports

    Public form with an approval queue and an instant email to maintenance.

  • Email and text alerts

    Assignment emails, weekly schedule, daily summary and optional text messages.

  • Calendar import

    Turn bookings from your calendar into work orders automatically.

  • Spreadsheet import

    Bring in work orders, tasks, locations and people from Excel or Google Sheets.

  • Inventory warnings

    Know before you book more tables, chairs or equipment than you own.

  • Reports and search

    Daily and weekly completion, flagged problems and searchable history.

  • Roles, activity log and backups

    Owner, Office and Crew access, an owner activity log and downloadable backups.

Facility work order software for organizations without an IT department

A facility worker checking a task list on a tablet
Runs in a web browser
Add people by email. They choose their own password and sign in from any phone, tablet or computer.
Uses the phones your crew already has
No app store, no special devices, no training day.
Ready in an afternoon
Add your buildings, the tasks you do often and your people, or import them from a spreadsheet. Then start scheduling.
Simple access levels
Owner, Office and Crew. Crew see their checklists, not your settings.
Your information stays yours
Each organization's records are kept separate, owners and office staff sign in with two-step codes, and you can download everything whenever you like.

How to get started with CROWMA Work Orders

  1. Sign up your organization. We review each new organization and email you when yours is ready, usually within one business day.
  2. Add your places, tasks and people. Type them in or import them from a spreadsheet: your buildings and areas, the tasks your crew does often, and everyone who needs a login.
  3. Schedule your first week. Create work orders, assign them, and watch the check marks come in.
  4. Print your QR signs (optional). Let visitors and staff report problems from their own phones.

Your team learns it a day at a time

Every new person gets one short how-to email a day for their first weeks, each with a screenshot and a link to the full steps. Owners get 21, office staff 18 and crew 10, so people only hear about what they use. Nobody has to sit through training, and anyone can stop the emails with one click.

A welcome email, Day 3 of 21, showing how to check off a task with a phone screenshot

Work order software pricing: one plan, everything included

Try it free for 30 days, no credit card needed. No add-ons, no per-person fees and no setup charge. Every organization gets every feature.

Free 30-day trial CROWMA Work Orders

$39/ month

or $390 / year 2 months free

  • First 30 days free. No credit card needed.
  • Unlimited logins
  • 1 GB photo storage
  • Unlimited work orders
Start your free 30-day trial

Your 30-day trial starts when your account is approved. Choose a plan any time; you won't be charged before the trial ends. Pay by card through Stripe. Cancel any time from your account.

What's included

For the office

  • Unlimited work orders and maintenance tasks
  • Weekly schedule, templates and repeating work orders
  • Assign work and email people automatically
  • Import bookings from your calendar feed
  • Reports and search of past work orders

For the crew

  • Checklists on any phone, nothing to install
  • Check off tasks, add notes, photos and problem flags
  • Report repairs on the spot
  • Text alerts (uses your own Twilio or Infobip account)

Peace of mind

  • Unlimited logins for office staff and crew
  • 1 GB of photo storage
  • Nightly backups, and export all your data any time
  • Two-step sign-in for owners and office staff
  • Email support from real people

Work order software questions, answered

What is work order software?

Work order software replaces paper sheets, whiteboards and group texts with one shared list of jobs. The office schedules the work and assigns it, the crew checks off tasks on their phones, and everyone can see what is done, what is open and what is broken.

Do we need a CMMS, or is simpler work order software enough?

A CMMS is built for plants and large maintenance departments, with asset hierarchies, meters and purchase orders. If your team sets up rooms, fixes things and keeps the grounds tidy, you probably need less. CROWMA Work Orders is a simple CMMS alternative: schedules, checklists, repairs and reports, without the training or the IT project.

Does my crew need to install an app?

No. They open a web address on their phone and sign in. They can add it to the home screen so it opens like an app, on iPhone and Android.

Does it work with no cell signal?

Yes. Check-offs, notes and problem flags are saved on the phone and sent in order when the signal returns. A bar tells the person what is waiting, and a newer change from someone else is never overwritten.

How do new people learn the app?

Each new person gets one short how-to email a day for their first weeks, with a screenshot and a link to the full steps. Owners get 21 emails, office staff 18 and crew 10, so people only hear about what their access level can do. Anyone can stop the emails with one click, and the Help pages answer the same questions any time.

Can the public or visitors report problems without logging in?

Yes. Turn on problem reports, print a QR code sign for each building or area, and anyone who scans it can describe a problem on their phone. Every report waits in a Needs approval list under Maintenance until office staff approve it, and an email goes to your maintenance team right away. Hidden-field traps, single-use timed forms and rate limits keep spam out.

Can it read our booking calendar?

Yes. Paste the calendar link from Google Calendar, Outlook or your booking software, and each booking appears as a work order marked Details needed, so you only add the checklist.

Can I import our schedule and lists from a spreadsheet?

Yes. Copy cells from Excel or Google Sheets, or choose a CSV file, and preview before anything is added. You can import work orders, maintenance tasks, locations, your task checklist library and your crew list.

We have more than one building. Does that work?

Yes. Add as many buildings and areas as you need and pick them on each work order. Repairs have a history by location, and you can search past work orders and maintenance tasks from any screen.

Can it send text messages?

Yes, if you want it to. You connect your own Twilio or Infobip account, and texts only go to people who agreed to get them. Assignment emails, a weekly schedule email and a daily summary of changes are built in.

How much does it cost?

CROWMA Work Orders costs $39 per month or $390 per year. That includes unlimited logins, so seasonal help never adds a fee. You can try everything free for 30 days, with no credit card needed.

What happens to our information if we stop?

You can download a complete backup of your work orders, repairs, notes and photos at any time, including before you leave. Each organization’s records are kept separate, owners and office staff sign in with two-step codes, and nightly backups are kept for you.

Give your crew ridiculously easy work orders this week.

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